Week 7, Monday

Today Morning I received fax from UAE university list with students names and their grades and I gave it to Mona who thanked me a lot. Then she gave me new C.Vs from DWC students applied for a job in EIAST and she wants from me to call each one for interview them and bring some necessary papers. I phoned all of them and I was happy because all of them from my college. After I finished I brought a file and put their C.Vs in it.
Another task, Maryam asked me to double check the Excel files that I created with their files because soon they will enter all the Excel sheets in the new system for the HR section.

Here an example of on Excel sheet that i created:

Week 7, Sunday

This is beginning of week 7 just 2 weeks left for the final presentation.
Today I don’t have more work to do I worked on C.Vs classifying them on the file according to major and I finished all C.V they have. Also, Mona asked me to format the “EIAST purchases producers Manual” documents and change the font style. Also, I make for an automatic table of contact for the document which the report didn’t have before and Mona liked the new formatting for the document.
Moreover, I sat in the reception for two hour because Bushra was late little bet and I was answering the calls and converting calls to each departments or the responsible. I found this job easy for me and I liked it.

Fatima

Week 6, Thursday

Today Mona told me that they will applied my suggestion which is appalling Microsoft Office Visio which will help them in creating direction map, calendar, flow chart, organization chart and timeline. The IT coordinator was downloading the software for each employee’s computer. Mona asked me to tech Iman the Administrative Assistant the basics in Visio before I leave and I strongly agreed to have this opportunity =)
Also, Mona asked me to give them all files that I worked on with Visio because they want to use if they have any changing because now they are applying Microsoft Office Visio. I felt happy that I did something great in the institution.
I went to Mona talking with her about my mentor Mr. Tridib visit to the institution for next weeks and I want to make an appointment with her according to the available timings for my mentor displaying in the his calendar. She said it will be fine to meet her on Wednesday, 19 May, 2010 at 11:00 am then I booked in his calendar informing him about the meeting date and day.
Waiting for you Mr. Tridib :)

Fatima

Week 6, Wednesday

Today I worked on Mona task which is designing flow charts in Microsoft Office Visio. She gave to designing all Purchasing Methods used at EIAST which are Petty Cash Purchases, Purchasing by requesting suppliers Quotes (RPQ), Purchasing by Request of Proposals (RFP), Direct Purchase Order (DPO) and Corporate Purchasing Card. It took from me a lot of time because I have I read all steps foe each procedure carefully and summarize it then start creating the flow chart after I finished each one I showed it to Mona for checking. She thanked me for this great job because I am working with Visio which they don’t have.

Fatima

Week 6, Tuesday

Today morning I started working on what we discussed with Mona yesterday. I drew the flow chart for “Step for Petty Cash Purchase Reimbursement Procedures”. Mona came to me and made some changing. After that I finished it and I went to show it to Mona but she was in the training session for the new system. I was waiting for her but Iman said that Mona will be late more than three hours so I took a tour between the departments and noticed the nature of their work and take ideas about the exact work activities that departments works on in this institution.
At 1:00 pm i conducted the second face-to-face interview with Eng.Adnan Mohammed AlRais an Associate Researcher and Team Leader in Space Program. The interview was great and he responsive with me. When I completed the interview then I got his business card.
After I came to my desk I wrote a thank you email and I send it to him :)

Fatima

Week 6, Monday

Today I received the faxes from UAE University and Sharjeh University according to my fax that I send then I gave it Mona who thanked me. Maryam gave me to reorganize the file of “Training courses” for the employee in order to courses they provide for the employee. Some courses they provide for different department Fundamental of Purchase, Course New Horizons, SQL 2008 Boot Camp and Oracle Database 11g.
Also, I worked with Mariam the Accountant with payment voucher first I was noticed how she work then I started helping her, after that she left me work alone. I was searching the number of PV between files then scan the invoice.
Moreover, ma and Mona discussed the “Step for Petty Cash Purchase Reimbursement Procedures” and she asked me to draw a flow chart for the steps because I have the Microsoft Office Visio and the computers at institution don’t apply this software. I suggest to them to apply this useful software which will help them in many things such as creating organization chart, flow chart and location map.

Fatima

Week 6, Sunday

This is the beginning of week 6, today morning at 8:30 am my supervisor Mona asked me to attend the meeting with the administration. I was very happy the meeting was discussing about “EIAST purchases producers Manual” and at the end of the meeting Mona distributed the duties to the employee for working on this manual. She asked me to create Direct Purchase Order (DPO) Form and Printing Stationary Request form. After meeting I go direct to my desk and start working on the forms. Then I showed to Mona who surprised because I finished in short time and liked the professional design. Also, she appreciated my hard working.
At 12 pm I conducted the first face-to-face interview with Huda Mohd Sultan Al Awais an IT Support Engineer in IT department. I liked the interview she was helpful and responsive with me. Finally, I completed the interview then i got her business card.
After I came to my desk I wrote a thank you email and I send it to her :)

Fatima