Week 7, Wednesday

In the Morning, Mona calling me and apologized that she will not come today and she asked me to delay the meeting with my mentor for another day. I contact with my mentor and he said no problem at all. For today I didn’t have any tasks to do, so I decided to go and take a tour around the institution to take picture to include it in my report and my presentation.
Also, I was helping Maryam in some HR duties such as organizing the files and add files if it necessary.

Week 7, Tuesday

On Tuesday I asked my supervisor Mona if I can go around the institution and take some pictures which are necessary for my report and presentation and she gave me the permission.
I worked with Maryam in HR in classifying the new C.Vs they had to their file according to each major.

Week 7, Monday

Today Morning I received fax from UAE university list with students names and their grades and I gave it to Mona who thanked me a lot. Then she gave me new C.Vs from DWC students applied for a job in EIAST and she wants from me to call each one for interview them and bring some necessary papers. I phoned all of them and I was happy because all of them from my college. After I finished I brought a file and put their C.Vs in it.
Another task, Maryam asked me to double check the Excel files that I created with their files because soon they will enter all the Excel sheets in the new system for the HR section.

Here an example of on Excel sheet that i created:

Week 7, Sunday

This is beginning of week 7 just 2 weeks left for the final presentation.
Today I don’t have more work to do I worked on C.Vs classifying them on the file according to major and I finished all C.V they have. Also, Mona asked me to format the “EIAST purchases producers Manual” documents and change the font style. Also, I make for an automatic table of contact for the document which the report didn’t have before and Mona liked the new formatting for the document.
Moreover, I sat in the reception for two hour because Bushra was late little bet and I was answering the calls and converting calls to each departments or the responsible. I found this job easy for me and I liked it.

Fatima

Week 6, Thursday

Today Mona told me that they will applied my suggestion which is appalling Microsoft Office Visio which will help them in creating direction map, calendar, flow chart, organization chart and timeline. The IT coordinator was downloading the software for each employee’s computer. Mona asked me to tech Iman the Administrative Assistant the basics in Visio before I leave and I strongly agreed to have this opportunity =)
Also, Mona asked me to give them all files that I worked on with Visio because they want to use if they have any changing because now they are applying Microsoft Office Visio. I felt happy that I did something great in the institution.
I went to Mona talking with her about my mentor Mr. Tridib visit to the institution for next weeks and I want to make an appointment with her according to the available timings for my mentor displaying in the his calendar. She said it will be fine to meet her on Wednesday, 19 May, 2010 at 11:00 am then I booked in his calendar informing him about the meeting date and day.
Waiting for you Mr. Tridib :)

Fatima

Week 6, Wednesday

Today I worked on Mona task which is designing flow charts in Microsoft Office Visio. She gave to designing all Purchasing Methods used at EIAST which are Petty Cash Purchases, Purchasing by requesting suppliers Quotes (RPQ), Purchasing by Request of Proposals (RFP), Direct Purchase Order (DPO) and Corporate Purchasing Card. It took from me a lot of time because I have I read all steps foe each procedure carefully and summarize it then start creating the flow chart after I finished each one I showed it to Mona for checking. She thanked me for this great job because I am working with Visio which they don’t have.

Fatima

Week 6, Tuesday

Today morning I started working on what we discussed with Mona yesterday. I drew the flow chart for “Step for Petty Cash Purchase Reimbursement Procedures”. Mona came to me and made some changing. After that I finished it and I went to show it to Mona but she was in the training session for the new system. I was waiting for her but Iman said that Mona will be late more than three hours so I took a tour between the departments and noticed the nature of their work and take ideas about the exact work activities that departments works on in this institution.
At 1:00 pm i conducted the second face-to-face interview with Eng.Adnan Mohammed AlRais an Associate Researcher and Team Leader in Space Program. The interview was great and he responsive with me. When I completed the interview then I got his business card.
After I came to my desk I wrote a thank you email and I send it to him :)

Fatima