Week 4, Thursday

From Morning I went to the Dentist because I didn’t sleep from the Wisdom tooth L and I felt deadly. I called Maryam to tell Mona that I will be little bit late because I am in the clinic.
The Doctor gave me sick leave for today but I went directly to the institution and I gave her the paper to prove that I was with the doctor and the sick leave but I told her I will stay.
Mona asked me to make some changing in the organization chart that I created for the institution because new employee joining the institution. Also, I did some formatting and coloring the chart because they will use the chart officially in the institution and Dubai government.
At the afternoon, I received the fax from UAE University with the list of student name that we asked them to provide and I gave it to Mona who appreciated my job.

Fatima

Week 4, Wednesday

Today Mona asked me to take Ms Fatima place the Administrative Services and Support Assistant because she absent I was receiving the calls from and the General Manager and converting calls to the manager if he is free and I was very happy to work directly with the General Manager. Also, for today I completed classifying the second file of C.Vs for the HR.
At 12 pm the managers of the department has meeting with the General Manager and I was Free so I decided to update my C.V and references including some new soft skill, hard skill and add the new work experience.

Fatima

Week 4, Tuesday

Today Maryam the HR and training administrator gave me a lot of tasks in filling. She asked me to create file for employees and make labels for Personal information, Education information, General Authority for Pensions, Procedures for self and Sanctions for each employee.
Another task, she asked me to make labels for the different disciplines such as Electrical and Electronic Engineering, electronics Engineering, Business and Technology, HR, Accounting, Information Technology, Science Degree in Physics, Chemistry, Public Relation, High school for classifying the C.Vs they have. Then I created the file for that with the labels and I started classifying more than 150 C.Vs according to their major.
Another task, I finished classifying the Employee Holiday’s file which contain Annual Leave, Sick Leave, Special Leave, Bereavement Leave, Maternity Leave, Unpaid Leave, for each employee.
At the end of the day, I gave Maryam the all files she asked me to create and she appreciated the hard work I did.

Fatima

Week 4, Monday

On Monday Mona gave me a big duty as she said and she wants from me to be serious in doing it. She asked me to find a university or college in the country has the Law major and she wants the new graduates for this semester and be sure that this university or college recognized by the ministry. Then contact the university or college if they can provide the names of the new graduates. After that we will send them a fax with a formal letter signed by the General Manager Ahmed AL Mansouri.

1. I started searching and I found 5 universities and colleges.
2. I checked in the Ministry of Higher Education & Scientific Research in Licensed Institutions section if these universities and colleges are recognized or not. One of them was not.
3. I make a table in Microsoft Word with colleges name, contact person, Telephone number, Fax number and email.
4. Then I started calling them to take the details up.
5. I found that 2 of the university are new and they accepted to graduates its students after 3 of 4 years.
6. Stayed two which are Sharjah University and Emirates University.
7. After that I wrote the formal letter to the directors of the Universities then I showed it to Mona for the Duble check and she corrected one mistake
8. Then I printed and gave it to Mona for signature and seal.
9. Finally, I sent it to Universities by fax and waiting for replying.
Done with this task :)
Another task, Mona gave me to type the Master copy documentation control form and design it before the meeting the managers of the institution.

For today I learned:
· To be serious.
· Be patient.
· Quick learning
· Writing formal letters
· Sending professional fax.
· Making phone to the Universities and colleges.
· Enhance Research skill.
· Communication skill.

Challenges:
· Doing this task alone.
· Some Universities and colleges don’t answer and I have to re call them more than one time.
· Writing a formal letter.
Fatima

Week 4, Sunday

On the morning I sat with Aish Bulshalat an accountant in accounting department I was observing her work and taking some ideas about her duties and responsibility such as:
· Analyze and review expenditures and budgets of the institution.
· Monitor and review accounting and related system reports for accuracy.
· Supervise the input and handling of financial data and reports for the company's.
I noticed that her a little bit complicated because I don’t like thinks related to the finance that much.
Also, I worked with Iman an Administrative Assistant helping her with (LPO) Local Purchase order, with Iman I found myself able to do her work and I learnt the nature of her work quickly.
In afternoon, I took the permission from my supervisor Mona to take a tour in the institution to identify to the staff sections which will help me in my interview and I met
Huda Mohd Sultan AlAwais an IT Support Engineer in IT department.
Noura Ibrahim Ahmed ALMuhassin an Assistant Researcher in Emirates Scientific Research Center (ESRC) department.
Eng.Ali Rashed AlSuwaidi an Associate Researcher in Space Programe department
They were very kind with me and helpful also they gave me a simple overview of nature of their work.

I gained the following:
· Good commutation skill
· Helping and good observing
· Some duties in accounting department


Fatima